01
Real-time encounter scribing.
Scribe listens during the visit (on a dedicated line or in-room via connected device) and enters notes into your EHR as the visit unfolds. Clinician reviews, edits, and signs before patient leaves.
Virtual medical scribes
Virtual medical scribes that keep your clinicians out of the chart.
HIPAA-compliant virtual medical scribes documenting patient encounters in real time or asynchronously. Cleaner notes, faster chart closure, less clinician burnout. Trained on your specialty templates and your EHR.
Recognized by Clutch
Top 2026 Awards for Virtual Assistants, Medical Billing, and US BPO
Verified client reviews
What clients say on Clutch.
Unfiltered, third-party-verified reviews pulled live from our Clutch profile.
Why HelpSquad for medical scribing
Give your clinicians back their evenings. We own the chart.
Four reasons practices bring on a HelpSquad scribe team instead of freelancers or AI-only transcription.
01
Real humans. Not just transcription.
Our scribes understand the visit - not just the audio. They capture differential diagnoses, relevant history, and plan-of-care specifics the way your EHR template expects them.
02
Real-time or async.
Live scribing during the visit for clinicians who want hands-free charting. Asynchronous for clinicians who prefer to pace. Your call.
03
Specialty-trained.
Primary care, cardiology, orthopedic, behavioral health, dental - each specialty has its own templating conventions. Scribes are drilled on yours.
04
HIPAA, end to end.
BAA at the company level. Secure virtual desktop for every EHR session. No copy / paste / download of PHI. Audit-ready.
How we show up
Six lanes of medical scribing.
Start with one area of support and add more as you see the results.
02
Asynchronous charting.
Clinician records dictation or the visit audio. Scribe transcribes and enters into the EHR within your SLA, typically same-day or next-day. Clinician reviews and signs.
03
Specialty templates.
H&P, SOAP, discharge summaries, procedure notes, PE / ROS templates, all tuned to your specialty. We document your preferred structure at onboarding.
04
Chart closure & billing prep.
Notes prepared with the specificity billing needs. CPT / ICD-10 codes suggested where appropriate, flagged for clinician review.
05
Physician-order tracking.
Scribe routes orders to the lab or specialist as they come up in the visit, with the patient still present to answer questions.
06
Chart cleanup & backfill.
Old charts that need attention including missing signatures, incomplete notes, open encounters. The Scribe team closes the loops so compliance stays clean.
Healthcare
Their agents have been very responsive to our customer inquiries. We continuously update our responses for the agents based on the questions our customers are asking, and those updates are implemented immediately by the chat agents.
Dennis Brooks
CHE
Tools we work with
Trained on your EHR and specialty.
We meet you in the tools you already use. Training built into onboarding.
EpicCernerAthena (Athenahealth)eClinicalWorksNextGenAllscriptsModMedDrChronoSimplePracticeTherapyNotesDentrixEaglesoftOpen DentalWellSky+ custom toolsEpicCernerAthena (Athenahealth)eClinicalWorksNextGenAllscriptsModMedDrChronoSimplePracticeTherapyNotesDentrixEaglesoftOpen DentalWellSky+ custom tools
Healthcare operations in production
A six-figure A/R recovery in 60 days.
A New Jersey dental practice running three dedicated VAs across appointment calls, billing follow-up, and EHR data entry - aged A/R cleared in 60 days, around-the-clock patient coverage without adding in-house staff.
Transparent pricing
Simple rates. Nothing to hide.
We publish our rates because we're proud of them. No hidden fees, no bait-and-switch. Engagements typically start at 20 hours per week, and every rate includes our HIPAA-compliant technology and the backing of a US-based company.
$8-$13/hour for staffing.
Managed teams custom-priced.
Managed teams custom-priced.
$0
Upfront cost
$0
Implementation fees
$0
Replacement costs
Back Office (Digital)
$ 8-10
per hour | digital-only · email + chat
- Billing, claims, AR, data entry
- Admin, research, scribe
- Experienced on your EHR
- HIPAA BAA + virtual desktop
- Dedicated account manager
Most popular
Patient-Facing (Voice)
$ 10-13
per hour · phone + video
- Front desk, scheduling, intake
- Experienced on your EHR
- Screened for clear US-patient communication
- HIPAA BAA + virtual desktop
- Dedicated account manager
Managed Team
Custom
3+ VAs · team lead + QA + trainer
- Fully managed (3+ VAs)
- Specialty: clinical or RN-equivalent
- Workforce management, QA, training & coaching
- Monthly analytics reporting
- Dedicated account manager
Ready to get started?
Less time in the chart. More time with patients.
Medical scribing is the highest-leverage way to give clinicians their evenings back. Talk with us and we'll scope a scribe team for your specialty, your EHR, and your workflow.
Frequently asked
Answers before you ask.
Are your scribes AI or human?
Humans. AI tools are fast but regularly miss clinical nuance and produce notes that fail audit. Our scribes are HIPAA-trained, specialty-trained, and QA-managed by a US team.
Real-time or asynchronous - which is better?
Both work. Real-time is best when the clinician wants to stay fully hands-off the chart during the visit. Async is best for clinicians who prefer to review and dictate in their own rhythm. Most practices mix.
Which specialties do you cover?
Primary care, cardiology, orthopedic, ENT, urology, GI, endocrinology, rheumatology, behavioral health, dental, and more. Specialty-specific templates documented during onboarding.
Which EHRs do you support?
Epic, Cerner, Athena, eClinicalWorks, NextGen, Allscripts, ModMed, DrChrono, SimplePractice, TherapyNotes, Dentrix, Eaglesoft, Open Dental, and others.
How much does medical scribing cost?
$10-13/hour for scribe roles. Less than a W-2 in-house scribe with none of the HR, PTO, or turnover cost. See full pricing →
How quickly can you go live?
About two weeks for an initial scribe. Specialty onboarding includes template review, encounter shadowing, and a QA pass on the first 10 notes.
Are your scribes HIPAA-trained?
Yes. BAA at the company level. Secure virtual desktop for every EHR session. No copy / paste / download of PHI. Continuous training and audited access.
Healthcare
What Is a Virtual Medical Scribe and How They Help Physicians
A virtual medical scribe writes visit notes in real time, updates the EHR, and preps charts so physicians spend less time typing in healthcare settings.
Healthcare
Ambient AI Scribes and Documentation Automation: A Doctor's New Best Friend
Ambient AI scribes listen during visits and draft clinical notes in the background, cutting after-hours charting and burnout for healthcare doctors.
Healthcare
Remote Medical Scribe: Roles, Benefits, and Best Practices
A remote medical scribe documents visits in the EHR live, drafts notes during telehealth, and flags gaps so healthcare clinicians can focus on the patient.
Ready to scale medical scribing?
Let's build the squad your practice needs.
A 30-minute call. We'll scope the work, pre-qualify candidates, and give you a realistic go-live timeline.
877-775-3667 · info@helpsquad.com · Doylestown, PA