01
Central access center support.
Extend your access center with overflow coverage, evening / overnight shifts, and surge staffing. Inbound calls, scheduling, provider-to-provider transfers - all handled inside your workflow.
Hospital groups & systems
Dedicated support for hospital groups and health systems.
HelpSquad Health helps hospital groups and health systems extend their access center, manage referrals and transfers, run centralised insurance verification, and scale revenue-cycle operations. HIPAA-compliant, trained on Epic, Cerner, Meditech, and built to operate at hospital scale.
Recognized by Clutch
Top 2026 Awards for US BPO, Virtual Assistants, and US Call Centers
Verified client reviews
What clients say on Clutch.
Unfiltered, third-party-verified reviews pulled live from our Clutch profile.
Why HelpSquad for hospital groups
Scale the access center. Hold the standard.
Four pressure points we hear in every hospital-group discovery call. HelpSquad Health was built for hospital-scale operations - quality, compliance, and consistency at volume.
01
Hospital-grade access.
Hospital groups run 24/7. Patients, families, and referring clinicians need answers at any hour. Our dedicated VA teams extend your central access center so nothing sits in a queue overnight.
02
Referral & transfer coordination.
Incoming physician referrals, hospital-to-hospital transfers, and specialty consult requests - all tracked, documented, and handed off to the right service line without phone tag.
03
Scalable revenue cycle.
Insurance verification, authorizations, claims, and denials across service lines and facilities - with consistent playbooks and group-wide reporting. Move net revenue, not just call volume.
04
Consistent patient experience across facilities.
Every facility, every service line, one patient-experience standard. Centralised call handling, documented escalation rules, and measurable outcomes.
HIPAA + hospital compliance
Compliance at hospital scale.
Hospital groups need more than a BAA. They need documented training, auditable access logs, and incident-response runbooks that hold up in a survey or breach investigation.
- BAA at the company level; per-VA training records and access logs.
- Encrypted channels, single-user authenticated logins, no copy / paste / download of PHI.
- Documented incident response, per-facility access scoping, system-wide compliance reporting.
- Continuous HIPAA training + ongoing audits on every engagement.
Hospital EHR integration
Trained on your hospital EHR & clearinghouse.
Hospital groups run on integrated systems - Epic, Cerner, Meditech, Allscripts - plus major clearinghouses. Our VAs work directly inside your stack.
- Access center workflows including scheduling, transfers, referrals, and provider-to-provider routing.
- Revenue cycle at scale across insurance verification, UB-04 and CPT claims, denials, and AR aging.
- Clearinghouse integration with Waystar, Change Healthcare, and major hospital-system partners.
EpicCerner (Oracle Health)MeditechAllscripts / VeradigmNextGenAthena (Athenahealth)CPSI / TruBridgeeClinicalWorksWaystar (clearinghouse)Change Healthcare+ system-specificEpicCerner (Oracle Health)MeditechAllscripts / VeradigmNextGenAthena (Athenahealth)CPSI / TruBridgeeClinicalWorksWaystar (clearinghouse)Change Healthcare+ system-specific
How we support hospital groups
Six ways we show up.
Six concrete lanes of support. Roll out one as a pilot, then layer across service lines and facilities.
02
Referral & transfer management.
Incoming physician referrals and inter-facility transfers tracked end-to-end. Clinical documentation collected, insurance confirmed, specialty consult scheduled. No warm handoff goes cold.
03
Insurance verification & pre-auth at scale.
Hospital-grade insurance verification across service lines. Pre-authorizations submitted for high-dollar procedures, imaging, and inpatient admissions.
04
Hospital billing & denials.
UB-04 hospital claims, CPT professional claims, and denial-appeal workflows across service lines. 87% first-appeal success rate, consistent A/R aging across the system.
05
Patient financial services.
Patient-responsibility calls with empathy and consistency. Financial-assistance screening, payment plans, and statements handled through a dedicated team.
06
Compliance & reporting.
HIPAA training records, per-VA access logs, and system-wide reporting at the cadence your compliance team needs - monthly, quarterly, or board cadence.
Home Care
The support staff was professional, eager, and genuinely took the time to understand our specific needs. It's rare to find a team that's this dedicated, responsive, and capable.
Chief Operating Officer
Large in-home care provider
Services at a glance
Everything a hospital group actually needs.
Six service categories. Mix and match per service line, per facility, or system-wide.
01
Hospital-Grade Virtual Assistants →
Dedicated VA team of HIPAA-trained agents. Trained on hospital access-center workflows, service-line SOPs, and your specific EHR.
02
Access Center Overflow →
24/7 coverage that extends your existing access center. Multi-language, HIPAA-compliant, with real-time reporting broken down by service line and facility.
03
Managed Hospital BPO →
Fully managed back-office for hospital systems: insurance verification, billing, denials, referral management, and patient financial services.
04
Hospital Billing & Claims →
UB-04 and CPT claims, denial appeals, and aging AR follow-up across service lines and facilities. Integrated with your EHR and clearinghouse.
05
Live Chat Support →
24/7 HIPAA-compliant chat for scheduling, MyChart-type inquiries, and provider-to-provider messaging. Integrated with your EHR and patient portal.
06
Marketing & Community Engagement →
Service-line and facility-level local SEO, Google Business Profile management, review response, and community outreach support.
From phones to claims
Practice operations, handled.
If your clinicians are doing it, your front desk is drowning in it, or your last vendor dropped the ball on it - we staff for it.
Appointment Scheduling
Phones answered, calendars filled, no-shows reduced. 24/7 if you need it.
Patient Intake
New-patient forms, eligibility, insurance capture - clean before the visit.
Insurance Verification
VOBs, eligibility, benefit breakdowns. Done before the appointment.
Prior Authorization
Documentation, payer follow-up, and approvals on the first try.
Medical Billing & Claims
Posting, EOBs, AR, appeals, collections - the full revenue cycle.
Denial Management
Root-cause review, appeals, resubmissions. Recovered revenue, faster.
After-Hours Coverage
Evenings, weekends, holidays. Your team off-call.
Telehealth Coordination
Setup, reminders, tech-issue triage, no-show recovery.
Medical Scribing
Real-time and async charting. Clinicians out of the EHR after hours.
Hospital-scale operations in production
30+ billers. 100+ claims per rep per day.
A US third-party medical billing operation HelpSquad scaled to 30+ billers across the revenue cycle - billers, payment posters, VOB specialists, UR coordinators, negotiators, and appeals specialists - sustained at 100+ claims per rep per day. The same model maps directly to hospital-group RCM.
Transparent pricing
Simple rates. Nothing to hide.
We publish our rates because we're proud of them. No hidden fees, no bait-and-switch. Engagements typically start at 20 hours per week, and every rate includes our HIPAA-compliant technology and the backing of a US-based company.
$8-$13/hour for staffing.
Managed teams custom-priced.
Managed teams custom-priced.
$0
Upfront cost
$0
Implementation fees
$0
Replacement costs
Back Office (Digital)
$ 8-10
per hour | digital-only · email + chat
- Billing, claims, AR, data entry
- Admin, research, scribe
- Experienced on your EHR
- HIPAA BAA + virtual desktop
- Dedicated account manager
Most popular
Patient-Facing (Voice)
$ 10-13
per hour · phone + video
- Front desk, scheduling, intake
- Experienced on your EHR
- Screened for clear US-patient communication
- HIPAA BAA + virtual desktop
- Dedicated account manager
Managed Team
Custom
3+ VAs · team lead + QA + trainer
- Fully managed (3+ VAs)
- Specialty: clinical or RN-equivalent
- Workforce management, QA, training & coaching
- Monthly analytics reporting
- Dedicated account manager
Ready to extend your access center?
Scale the system. Protect patient experience.
Hospital groups run on access, referral flow, and clean revenue cycle. HelpSquad Health extends your access center, tracks referrals and transfers end-to-end, and runs centralised revenue-cycle operations so your operational leadership can focus on clinical outcomes.
Talk with us and we'll scope a pilot service line or access-center extension that can prove ROI in one quarter.
Frequently asked
Answers before you ask.
What does a hospital group typically outsource first?
Access-center overflow and centralised insurance verification. Both scale linearly with patient volume and are the most common choke points. Denials follow-up and patient financial services usually come next.
How do you handle 24/7 hospital coverage?
Dedicated VA team with multiple shifts covering your hours. Overnights, weekends, holidays, and surge staffing all built in from day one.
Are your VAs HIPAA-compliant at hospital scale?
Yes. BAA at the company level covers every VA. Per-VA training records, per-facility access logs, system-wide compliance reporting, and documented incident response.
Which EHRs and clearinghouses do you support?
Epic, Cerner (Oracle Health), Meditech, Allscripts / Veradigm, NextGen, Athena, CPSI, eClinicalWorks; Waystar and Change Healthcare for clearinghouse work.
How much does VA coverage cost for a hospital group?
Team-based pricing for hospital-group engagements. Baseline hourly rates are $10-13/hour patient-facing and $8-10/hour back-office. See full pricing →
Can you handle inter-facility transfers and physician referrals?
Yes. Referral / transfer coordination is one of our highest-leverage use cases for hospital systems. We track from first contact through scheduled admission or consult, documented in your EHR.
Do you support UB-04 hospital claims and denials?
Yes. UB-04 facility claims, CPT professional claims, and denial-appeal workflows across service lines. 87% first-appeal success rate on denied claims.
Can you handle patient financial services with empathy?
Yes. Patient-responsibility calls, financial-assistance screening, and payment-plan management are handled by a dedicated team trained in compassionate patient collections.
What about compliance and reporting for our board?
HIPAA training records, per-VA access logs, and system-wide reporting on your cadence. Monthly ops, quarterly financial, board-cadence compliance - all available.
How quickly can you stand up hospital-group coverage?
Initial pilot can go live in ~2 weeks. System-wide rollouts ramp in waves: access-center overflow first, then insurance verification, then back-office revenue cycle.
Healthcare
Healthcare Revenue Cycle Management: A Complete Guide for Better Financial Health
RCM in healthcare covers scheduling, insurance checks, coding, claims, and patient balances. A guide to the financial services side of running a practice.
Healthcare
Top Healthcare Revenue Cycle Challenges and How to Overcome Them
Healthcare revenue cycle breaks down at billing, coding, claims, or collections. See why denials hit 20%, what causes rework, and fixes that actually stick.
Healthcare
Strategic Healthcare Outsourcing: From Cost Savings to Revenue Growth
Strategic healthcare outsourcing in 2026 covers virtual medical assistants, RCM partners, and patient support that protects revenue while easing staff load.
Ready to scale your hospital group?
Let's build the squad your hospital system needs.
A 30-minute call. We'll listen to your system, scope a pilot, and tell you honestly if we are a fit.
877-775-3667 · info@helpsquad.com · Doylestown, PA