01
Coding & charge entry.
CPT, HCPCS, ICD-10, CDT (dental), and UB-04 (hospital). Charge entry from your EHR into your billing system, specialty-specific modifier accuracy.
Medical billing & claims processing
Medical billing & claims processing. Clean. Accurate. Fast.
Get expert help with coding, claims submission, and denials management. Our HIPAA compliant team focuses on lowering your AR aging and improving your clean claim rate. We prioritize your financial outcomes over simple hours billed to ensure your practice remains profitable.
Recognized by Clutch
Top 2026 Awards for Medical Billing, Claims Processing, and Payment Processing
Verified client reviews
What clients say on Clutch.
Unfiltered, third-party-verified reviews pulled live from our Clutch profile.
Why HelpSquad medical billing
Cleaner claims. Faster cash.
Four pillars that separate HelpSquad revenue cycle from a freelance biller or a generic BPO.
01
Accurate coding, specialty-specific.
CPT, HCPCS, ICD-10, and modifier accuracy. Dental CDT codes. Hospital UB-04. Our coders are trained per specialty - not a single flat rate for every chart.
02
Clean claims, faster reimbursements.
Claims scrubbed and submitted through your clearinghouse with fewer rejections on the first pass. Less rework, faster cash, cleaner A/R aging.
03
87% first-appeal success on denials.
Denials worked aggressively. Root-cause analysis, payor-specific appeals, and sustained A/R follow-up. We document the outcome so your team sees what moved.
04
Patient-responsibility with empathy.
Statement management, payment plans, and patient-responsibility collection calls - handled with empathy, consistency, and documented outcomes.
Fully Integrated Revenue Cycle
End-to-end coverage. Not just claims entry.
HelpSquad runs the full revenue cycle, not a single step. Most practices start with denials and aged-AR work (the highest leverage), then expand to coding, claims, and patient-responsibility over time.
- Specialty-specific coding (CPT, HCPCS, ICD-10, CDT, UB-04).
- Claims scrubbed before submission; cleaner first-pass rate.
- Root-cause denial analysis and payor-specific appeals.
- Documented patient-responsibility workflow with empathetic collection calls.
What we handle, day-to-day
Six lanes of revenue cycle work.
Focus on the specific area that needs immediate improvement. Scale your service as the recovered revenue proves the strength of our partnership.
02
Claims submission & scrubbing.
Claims scrubbed for eligibility, modifier, and payer-specific rules before submission. Cleaner first-pass rate, fewer rejections.
03
Payment posting & reconciliation.
ERA/EFT posting, manual EOB posting where needed, and payment reconciliation against your ledger. Variances flagged, not buried.
04
Denial management & appeals.
Root-cause analysis on every denial. Payor-specific appeal templates, documentation chased from clinicians, and appeals filed within deadlines. 87% first-appeal success rate.
05
Accounts receivable follow-up.
Aging AR worked by payor and by aging bucket. Sustained cadence instead of quarterly sprint-clean-up. Cleaner A/R aging within 90 days.
06
Patient statements & payment plans.
Statement generation, patient-responsibility collection calls, payment-plan management, and financial-assistance screening. Empathetic and compliant.
Healthcare
Hi Ena, I just wanted to take a second to highlight that you have been doing a fantastic job with the handling of patient billing calls! I've noticed a stark improvement in our collection efforts and the feedback from patients has been positive overall. Keep up the great work!
Medical Practice Administrator
About a HelpSquad VA
Meet our team
The billers behind cleaner claims and faster cash.
Four HelpSquad medical billing specialists who run revenue cycle work for US practices every day. Short intros so you see who is on the other side of the claim.
HelpSquad Medical Biller
Medical Billing Specialist
HelpSquad Medical Biller
Medical Billing Specialist
HelpSquad Medical Biller
Medical Billing Specialist
HelpSquad Medical Biller
Medical Billing Specialist
Services at a glance
Billing expertise by specialty.
Specialty-specific coding accuracy and payor-specific appeal templates across every major specialty.
01
Primary Care Billing →
CPT/HCPCS coding, E/M modifier accuracy, clean claims submission, denial appeals, and AR follow-up. Integrated with Athena, eClinicalWorks, NextGen, Epic, and more.
02
Specialty Practice Billing →
Surgical, cardiology, orthopedic, ophthalmology, dermatology, GI - specialty-specific coding accuracy with payor-specific appeal templates.
03
Dental Billing & Insurance →
CDT ortho and general dental coding, pre-auths, secondary-insurance chase, and aging A/R. Integrated with Dentrix, Eaglesoft, Open Dental, and more.
04
Behavioral Health Billing →
CPT/HCPCS, EAP verification, sliding-scale documentation, and telehealth coding. Integrated with SimplePractice, TherapyNotes, Valant, and more.
05
Home Care & Hospice Billing →
Authorization management, visit-billing accuracy, Medicare hospice benefit claims, and EVV compliance. Integrated with WellSky, AlayaCare, MatrixCare.
06
Hospital Billing & Claims →
UB-04 facility claims, CPT professional claims, denial appeals, and aging AR at hospital scale. Integrated with Epic, Cerner, Meditech, and clearinghouses.
Clearinghouses we support
Clearinghouse coverage. Already integrated.
Integrated with every major clearinghouse. Pick yours, we'll work inside it.
WaystarChange HealthcareAvailityOffice AllyTrizettoRelayHealthEmdeonClaimMDExperian HealthNantHealth+ custom clearinghouseWaystarChange HealthcareAvailityOffice AllyTrizettoRelayHealthEmdeonClaimMDExperian HealthNantHealth+ custom clearinghouse
Medical billing in production
Real revenue cycle outcomes from real practices.
A six-figure A/R recovery in 60 days at a New Jersey dental practice, and a US third-party billing operation HelpSquad scaled to 30+ billers running 100+ claims per rep per day.
A six-figure A/R recovery in 60 days.
$100K+
aged AR recovered in 60 days
- Patient scheduling live within two weeks of go-live
- Insurance workflow and patient billing optimized within two months
Imagine Advanced Dental ArtsRead full case study →
30+ billers. 100+ claims per rep per day.
100+
claims processed per rep per day
- Seamlessly replaced prior medical billing operation with reduced cost
- Fully managed staffing model - HelpSquad owns recruiting, training, and QA
Anonymous medical billing companyRead full case study →
Transparent pricing
Simple rates. Nothing to hide.
We publish our rates because we're proud of them. No hidden fees, no bait-and-switch. Engagements typically start at 20 hours per week, and every rate includes our HIPAA-compliant technology and the backing of a US-based company.
$8-$13/hour for staffing.
Managed teams custom-priced.
Managed teams custom-priced.
$0
Upfront cost
$0
Implementation fees
$0
Replacement costs
Back Office (Digital)
$ 8-10
per hour | digital-only · email + chat
- Billing, claims, AR, data entry
- Admin, research, scribe
- Experienced on your EHR
- HIPAA BAA + virtual desktop
- Dedicated account manager
Most popular
Patient-Facing (Voice)
$ 10-13
per hour · phone + video
- Front desk, scheduling, intake
- Experienced on your EHR
- Screened for clear US-patient communication
- HIPAA BAA + virtual desktop
- Dedicated account manager
Managed Team
Custom
3+ VAs · team lead + QA + trainer
- Fully managed (3+ VAs)
- Specialty: clinical or RN-equivalent
- Workforce management, QA, training & coaching
- Monthly analytics reporting
- Dedicated account manager
Frequently asked
Answers before you ask.
What does HelpSquad medical billing cover?
End-to-end revenue cycle: coding, claims submission, payment posting, denial appeals, AR follow-up, patient statements, and payment-plan management. Specialty-specific coding and payer-specific appeals across every major specialty.
How is your first-pass clean claims rate?
Our target is consistent clean-claim rate above 95% after the first 60 days on an engagement. We also document an 87% first-appeal success rate on denied claims.
Are your billers HIPAA-compliant?
Yes. BAA signed at the company level, secure virtual desktop for every billing-system session, encrypted channels, no copy / paste / download of PHI. Continuous HIPAA training and audited access logs.
Which billing systems and clearinghouses do you support?
Epic, Cerner, Athena, eClinicalWorks, NextGen, Allscripts, AdvancedMD, Kareo / Tebra, SimplePractice, Dentrix, Eaglesoft, WellSky, and others. Clearinghouses: Waystar, Change Healthcare, Availity, Office Ally, and more.
How much does medical billing cost?
$8-10/hour for back-office billing team work. Volume-based team pricing for medical groups, DSOs, and hospital systems. See full pricing →
Can you handle specialty-specific coding?
Yes. Primary care E/M, surgical CPT with modifier accuracy, cardiology, orthopedic, ophthalmology, dermatology, GI, pediatrics, OB/GYN, dental CDT, and hospital UB-04. Coders are trained by specialty, not a flat rate.
What is your approach to denials?
Root-cause analysis on every denial, payor-specific appeal templates, and documentation chased from clinicians. Appeals filed within deadlines. 87% first-appeal success rate.
Do you handle patient-responsibility collections?
Yes. Statement generation, payment plans, empathetic patient calls, and financial-assistance screening. Documented outcomes in your billing system.
Can you work aged A/R from our current backlog?
Yes. Aged-AR cleanup engagements are common. We work aged A/R by payor and by aging bucket, document every follow-up, and report progress weekly.
How quickly can you stand up a billing team?
About two weeks from discovery call to go-live for a pilot specialty or service line. Larger multi-specialty or hospital rollouts ramp in waves.
Healthcare
Healthcare Revenue Cycle Management: A Complete Guide for Better Financial Health
RCM in healthcare covers scheduling, insurance checks, coding, claims, and patient balances. A guide to the financial services side of running a practice.
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Best Practices for Outsourcing Medical Billing
Written for healthcare practice managers weighing a billing vendor, with steps on documenting workflow, defining KPIs, and checking security before signing anything.
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Claims Denial Management in 2025: Best Practices, Tools, and Trends
Hospitals spent nearly $20 billion fighting denied claims in 2022. This guide covers prevention-first claims processing, predictive analytics, and 2025 trends.
Ready to clean up A/R?
Let's build the squad your revenue cycle needs.
A 30-minute call. We'll scope your A/R aging, clean-claim rate, and go-live timeline.
877-775-3667 · info@helpsquad.com · Doylestown, PA