Clutch 2026 Top Virtual Assistant Company · Top Medical Billing Company · Managed Virtual Medical Assistants
Industries

One vetted team. Every industry we serve.

HelpSquad started in live chat in 2015, grew into a managed healthcare BPO, and now runs dedicated teams across every industry that needs dependable humans at scale. Six verticals with deep playbooks. The same operating model behind every engagement.

Deepest bench - Healthcare

Healthcare

Virtual Medical Assistants. Managed by us. Accountable to you.

Our deepest bench. HIPAA-compliant VAs, medical billing, call center teams, and full healthcare BPO for practices, groups, DSOs, and hospital systems.

  • Virtual Medical Assistants
  • Medical Billing
  • Prior Authorizations
  • Scheduling
Visit HelpSquad Health →

E-commerce

that keeps shoppers shopping.

Managed chat, voice, and email teams for e-commerce brands. 24/7 order support, returns and refunds, pre-sales conversion chat, abandoned-cart recovery, and peak-season surge coverage. Integrated with Shopify, Zendesk, Gorgias, and every major e-commerce stack.

  • Live Chat Outsourcing
  • Customer Service Outsourcing
  • Call Center Outsourcing
  • Virtual Assistants
Explore E-commerce →

SaaS & Tech

that feels like your team.

Managed customer support, onboarding, and technical triage for SaaS companies. 24/7 chat coverage, after-hours ticket triage, knowledge-base management, and enterprise-grade QA. Integrated with Zendesk, Intercom, Freshdesk, Salesforce Service Cloud, and more.

  • Live Chat Outsourcing
  • Customer Service Outsourcing
  • Call Center Outsourcing
  • Knowledge Base Management
Explore SaaS & Tech →

Legal

for law firms.

Managed virtual receptionists and paralegal-adjacent support for solo attorneys, mid-size firms, and legal tech platforms. New-client intake, conflict checks, appointment scheduling, and after-hours coverage - with confidentiality built into every workflow.

  • Virtual Receptionists
  • Call Center Outsourcing
  • Customer Service Outsourcing
  • Virtual Assistants
Explore Legal →

Financial Services

for financial operators.

Managed customer service, account support, and back-office admin for fintech platforms, accounting firms, insurance agencies, lending companies, and financial advisors. PCI DSS-aware, SOC 2-compatible, and trained on financial-industry privacy standards.

  • Customer Service Outsourcing
  • Call Center Outsourcing
  • Live Chat Outsourcing
  • Virtual Assistants
Explore Financial Services →

Travel & Hospitality

that never go offline.

Managed customer service teams for property managers, hotel operators, and short-term rental companies. 24/7 guest communication across Airbnb, VRBO, Booking.com, Marriott Bonvoy, and direct bookings. Unified-inbox handling, trip alterations, refunds, and escalation rules you write - built for the hours when your front desk closes but your guests do not sleep.

  • Customer Service Outsourcing
  • Call Center Outsourcing
  • Virtual Receptionists
  • Virtual Assistants
Explore Travel & Hospitality →

Home Services

for HVAC, plumbing & home services.

Managed customer service teams for HVAC, plumbing, heating, electrical, and moving companies. Dispatch calls answered 24/7. Service Titan-native. Emergency triage, booking confirmations, and outbound follow-up handled by reps who know home services. Staffing or managed service - whichever fits your operation.

  • Customer Service Outsourcing
  • Call Center Outsourcing
  • Virtual Assistants
  • Virtual Receptionists
Explore Home Services →

Education

that scales with enrollment.

Managed virtual assistants, knowledge base teams, and call center coverage for universities, community colleges, online learning platforms, and K-12 districts. Admissions inquiries, student services, financial aid questions, and IT helpdesk support - handled by trained teams who work inside your SIS and CRM.

  • Virtual Assistants
  • Knowledge Base Management
  • Call Center Outsourcing
  • Live Chat Outsourcing
Explore Education →

Don't see your industry?

Tell us what you need.

Every business is different. If your vertical isn't listed, talk with us - we've built custom support models for dozens of industries and workflows.

Book a 30-min intro →
Everything we handle

Front office, back office, and the glue between them.

HelpSquad runs dedicated teams for dozens of operational lanes across every industry below. Pick the verticals and the lanes. We scope the engagement on the discovery call.

Healthcare

Virtual medical assistants (VMA).

HIPAA-compliant VMAs embedded in medical practices - front desk, scheduling, intake, billing, scribing, prior auth.

Learn more →

Medical billing & claims.

End-to-end revenue cycle: coding, claims submission, denial appeals, aged AR, patient responsibility. 87% first-appeal success.

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Prior authorizations.

Payor-specific prior-auth workflows, documentation chasing, status tracking across portals.

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Insurance verification.

Eligibility, benefits, and network status confirmed 24-48 hours ahead of every appointment.

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Appointment scheduling & reminders.

Scheduling, rescheduling, waitlist management, and multi-channel reminders (SMS, email, voice).

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Treatment coordinator follow-up.

Post-consult follow-ups, financial-discussion scripting, financing coordination (CareCredit, Sunbit, OrthoFi).

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Referral & transfer coordination.

Inbound physician referrals, inter-facility transfers, and specialty consult requests tracked end-to-end.

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Intake & new-patient workflows.

New-patient paperwork, consent management, and clinician matching for specialty care.

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Telehealth coordination.

Platform onboarding, patient tech support, waiting-room management, session-link distribution.

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Live medical scribing.

Real-time or async documentation during visits. Specialty-specific templates, cleaner notes, faster chart closure.

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After-hours ticket triage.

Overnight tickets classified, responded to, and escalated to on-call where needed.

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Patient financial services.

Statement management, patient-responsibility calls, payment plans, financial-assistance screening.

Medical transcription.

Dictation-to-chart transcription, physician-order tracking to signature, chart cleanup.

Beyond healthcare

Customer service outsourcing

Chat, voice, email, and SMS handled by dedicated agents trained on your tools and tone.

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Call center teams, 24/7.

Inbound, outbound, overflow, after-hours, and full 24/7 staffing - healthcare, e-commerce, legal, real estate, every vertical.

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Live chat on every site.

24/7 managed live chat powered by LiveHelpNow. Real humans, not just bots. Scales with traffic spikes.

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Virtual assistants (VA).

Admin, research, outreach, data entry, executive assistance, and operations support - for any business.

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Virtual receptionists.

Professional receptionists answering your phones 24/7 - never missing a lead, booking appointments, following escalation rules.

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Part-time receptionists.

Just evenings, just weekends, just lunch hours - hourly coverage matched to your actual call volume.

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White-label BPO.

Our teams, your brand. Deliver support under your own name - popular with agencies and platforms.

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Knowledge base management.

Build, maintain, and version help centers, SOPs, and canned responses. AI-agent training content included.

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Lead capture & qualification.

24/7 inbound lead answering, qualification, and routing - across every vertical.

Returns, refunds & exchanges.

E-commerce return authorizations, exchange logistics, refund decisions within your policy, restocking coordination.

Abandoned-cart recovery.

Personalized cart recovery via SMS, email, and chat - actual humans nudging stalled shoppers.

Order support & tracking.

Order lookups, shipping status, address changes, cancellations - handled inside your OMS.

Pre-sales chat & conversion.

Product Q&A, sizing guidance, availability checks - trained on your catalog and promo rules.

Tier-one SaaS support.

Password resets, billing questions, product how-tos, onboarding help - handled by trained agents.

Technical triage.

Collect repro steps, logs, and screenshots. Classify bugs vs. configuration. Hand to engineering only what engineering needs.

New-client intake (legal).

Legal intake with conflict check, case-management data entry, and consult scheduling - confidentiality trained.

Law firm overflow coverage.

After-hours, weekend, and lunch-hour call coverage for law firms - emergency triage included.

Showing & open-house coordination.

Real-estate showings booked across agents, coordinated with sellers/tenants, double-bookings prevented.

Tenant services & maintenance triage.

Routine tenant questions, maintenance request intake, emergency dispatch, owner updates.

Short-term rental guest services.

Check-in Q&A, during-stay issues, trip alterations across Airbnb, VRBO, Marriott Bonvoy.

KYC & identity verification support.

Financial-services customer verification, document collection, and account setup assistance.

Collections with empathy.

Overdue accounts, payment-plan negotiation, financial-hardship conversations - compliance-documented.

Fraud reports & dispute intake.

First-line fraud reports and dispute intake with documentation collection - escalation to your compliance team.

Outbound campaigns (TCPA-compliant).

Patient recall, lapsed-customer reactivation, annual wellness outreach, renewal reminders.

Data entry & back-office admin.

EHR / CRM / PMS data entry, document processing, reconciliations, reporting admin.

Marketing & reputation support.

Google Business Profile, review response, local SEO, social media posting, listings management.

Custom workflows on request.

Something specific your business needs that's not in a generic playbook? Document it with us on onboarding - we build the SOP and run the work.

Don't see your workflow? Tell us what you need →

Transparent pricing

Simple rates. Nothing to hide.

We publish our rates because we're proud of them. No hidden fees, no bait-and-switch. Engagements typically start at 20 hours per week, and every rate includes our HIPAA-compliant technology and the backing of a US-based company.

$8-$13/hour for staffing.
Managed teams custom-priced.
$0
Upfront cost
$0
Implementation fees
$0
Replacement costs
Back Office (Digital)
$ 8-10
per hour | digital-only · email + chat
  • Billing, claims, AR, data entry
  • Admin, research, scribe
  • Experienced on your EHR
  • HIPAA BAA + virtual desktop
  • Dedicated account manager
Get started
Managed Team
Custom
3+ VAs · team lead + QA + trainer
  • Fully managed (3+ VAs)
  • Specialty: clinical or RN-equivalent
  • Workforce management, QA, training & coaching
  • Monthly analytics reporting
  • Dedicated account manager
Request a quote
Let's talk

Let's talk about what your practice actually needs.

A 30-minute call. No sales pressure. We'll tell you honestly whether we're a fit.

877-775-3667 · info@helpsquad.com · Doylestown, PA